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Club
Rules
Title and Aims
1. The Club shall be called THE
YORKSHIRE SHETLAND SHEEPDOG CLUB (Y.S.S.C.) and its objects shall be to
encourage and promote interest amongst Exhibitors, Breeders and Owners
of Shetland Sheepdogs, supporting shows and doing all in its power to
protect and advance the interest of the Breed according to the Standard
approved by the Kennel Club.1a. The Club shall not join any
federation of Clubs or Societies without Kennel Club approval.
Management
2. The Officers of the Club shall consist of a President,
Chairman, Vice-Chairman, Secretary and Treasurer who, together with a
Committee of up to twelve members, shall conduct the affairs of the
Club, any seven to form a Quorum, of which two must be officers of the
Club. All officers and Committee shall have full voting rights.
2a. The Officers shall retire in rotation, but shall be eligible
for re-election. If a retiring Officer is not re-elected, if
desired, he/she can be automatically nominated for election as a
Committee member.
2b. The Committee shall be elected to serve for three years on a
rotation basis, four Committee members to retire yearly (i.e. up to four
members to be elected annually).
2c. No member of the Club shall be eligible for election as an
officer or a Committee member who is an Officer or committee member of
another Club or Society devoted to the same breed.
2d. No individual is eligible for election to the Committee who
has been a member of the Club for less than three consecutive
years. Any individual wishing to stand as an Officer of the Club
must be a serving Committee member, and have served at least one three
year term, save in exceptional circumstances.
2e. All members shall be asked to put forward any names they may
wish to nominate and these, together with the names of retiring Officers
and Committee, shall be voted for by postal ballot of the members.
Only paid up adult members of the Club are eligible to vote. New
members are NOT eligible to vote for the first three months of their
membership. All nominations to be signed by the proposer, seconder
and nominee.
2f. In the event of positions becoming vacant between General
meetings, the Committee shall have the power to co-opt members to those
positions. Those co-opted shall only hold office until the next
General Meeting of the Club at which election of Officers and Committee
takes place.
2g. The names of members who have given meritorious service to the
Club may be put forward on the Agenda of the Annual General Meeting for
election as Honorary Life Vice-Presidents or Honorary Life
Members. All Nominees to be proposed and seconded by adult members
of the Club, Honorary Life Vice-Presidents and Honorary Life Members to
have full rights of membership and voting but not to pay subscriptions.
2h. The Committee shall have the power to deal with any matter not dealt
with in the Rules.
2i. No person whilst an undischarged bankrupt may serve on the
Committee of or hold any other office or appointment within a Kennel
Club Registered Society.
2j. The Club may have a Patron.
Membership
3. The Club shall consist of an unlimited number of
members. Membership will be: as an individual (Single), as a
partnership of two (Joint), as a person over 60 years (Senior Single),
as a partnership of two where one partner is over 60 years (Senior
Joint), as an individual under 18 years (Junior).
3a. Each member shall be entitled to one vote at an Annual or
Special General Meeting. Each new member shall be entitled to one
vote at an Annual or Special General Meeting three months after payment
of subscription.
3b. Junior members shall not have the power to vote on Club
matters. In the case of Adult Joint Membership, both members shall
have the right to vote.
3c. No person shall be allowed to take part in any official
meetings of the Club, or compete for the Club specials until his/her
subscription or any sum he/she may owe the Club has been paid.
3d. New members to be proposed and seconded by existing members
with five years continuous membership of the Y.S.S.C. and must be
approved by the Officers and Committee.
3e. The Club will make a list of members and their addresses which
will be available for inspection if so requested by members of the
Y.S.S.C. or by the Kennel Club.
Subscriptions
4. The annual subscription shall be such an amount as agreed
by members in General Meeting and notified to the Kennel Club.
4a. Members joining after 30th September in any year shall not be
liable for their next subscriptions until January 1st fifteen months
later. No other form of payment shall entitle membership of the
Club.
4b. No member whose subscription is unpaid is entitled to any of
the privileges of membership, and if the member shall fail to pay
outstanding subscriptions by 30th June his/her name shall be erased
automatically from the register. Acceptance back on the register
within a period of two years will be dependant upon payment of arrears.
Suspensions
5. Any member who shall be suspended under the Kennel Club
Rule A42j(4) and or any member whose dog(s) is/are disqualified under
Kennel Club Rule A42j(8) shall ipso facto cease to be a member of the
Y.S.S.C. for the duration of the suspension and/or disqualification.
5a. If the conduct of any member shall, in the opinion of the
Committee of the Y.S.S.C. be injurious, or likely to be injurious to the
character or interests of the Y.S.S.C., the Committee of the Y.S.S.C.
may, at a meeting, the notice convening which includes as an object the
consideration of the conduct of the member, determine that a Special
General meeting of the Y.S.S.C. shall be called for the purpose of
passing a resolution to expel him/her.
5b. Notice of the Special General Meeting shall be sent to the
accused member giving particulars of the complaint and advising the
place, date and hour of the meeting that he/she may attend and offer an
explanation. If, at the meeting, a resolution to expel is passed
by a two-thirds majority of the members present and voting, his/her name
shall forthwith be erased from the list of members, and he/she shall
thereupon cease for all purposes to be a member of the Y.S.S.C. except
that he/she may, within two calendar months from the date of such a
meeting, appeal to the Kennel Club upon and subject to such conditions
as the Kennel Club may impose.
Finance
6. An account shall be opened with the YORKSHIRE BANK PLC in
the name of THE YORKSHIRE SHETLAND SHEEPDOG CLUB and all Club money
lodged to that account. All payments made by cheque and signed by
two of the appointed Officers. An investment account shall be
opened with a Building Society or Post Office and money transferred as
and when directed by the Committee.
6a. No expense shall be incurred by the Officers or committee
beyond the funds of the Club.
6b. The financial year shall end on December 31st and the accounts
shall be certified and a copy of the Balance Sheet sent to all members.
General Meetings
7. The Annual General Meeting shall take place in the first
four months of the year. No business shall be transacted at an
Annual General Meeting unless notice thereof appears in the Agenda,
except at the discretion of the Chairman.
7a. All members shall receive notice of, together with a request
for items for inclusion on the Agenda, and proposal forms for Officers
and Committee, at least 60 days prior to the Annual General
Meeting. Items for inclusion on the Agenda and completed
nomination forms should be in the hands of the Secretary 45 days prior
to the Meeting, so that all members can receive the Agenda and Balance
Sheet at least 14 days before the Annual General Meeting. In a
case of emergency the notice of the Meeting will be given in the Dog
Press.
7b. A Special General Meeting can be called at any time by the
Secretary of the Club or on the written request of ten members of the
Club. All members shall receive at least 14 days notice and Agenda
by post previous to a Special General Meeting. No business other
than that named in the Agenda can be discussed at a Special General
Meeting. The Committee of the Club is also empowered to call a
Special General Meeting.
7c.
10a. Nominations for
addition to the lists must be proposed and seconded by
members of the Club. No support will be offered at any show unless the
Judge appointed is on the Club's official 'A' or 'B' Lists.
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